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Alchemy
View your scanned documents using the award winning Alchemy software, our format of choice here at AMS. Alchemy is an archiving and records system that helps to organise
your paperwork and can convert your paper mountains into a few cd's.
(Approximately 15000 A4 documents can be stored on 1 compact disc.)
An
Alchemy database can be as large or small as you like, it can be a one-off job
(perhaps archiving some old documents that are taking up valuable office
spacebut are legally bound to keep for a certain period of time) or a
continuous job (such as Personnel Files) which can be periodically added to -
you could send us your monthly paperwork and every month you would get a new
disk to add to your collection from us. Either way we can index the paperwork
with the relevant field(s), such as name, date, etc. so that documents are easy
for you to find. An alchemy database can store your data in all formats
including tiffs, jpegs and pdfs(in conjunction with the Adobe Acrobat
viewer). |
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Within
Alchemy it is very easy to find documents, you can have a folder structure to
search through (as with Windows Explorer), or for larger jobs you might simply
want to use the search engine in which you can search for more than one word,
more than one field (if you want to find a document concerning John Smith and
August 2004) or all instances of just one parameter (all documents regarding
anyone with the surname Smith, for example). We can also OCR your documents so
that you can search within a document for a particular word or phrase. If you
are unsure of exactly what you are searching for you can use fuzzy logic to
search and the results will include documents similar to what you are searching
for and rank them in order of suitability. For example if you are unsure of how
to spell a surname you can search with fuzzy logic and the results will show
all similar names which should include the name that you were looking for.
For a more in-depth guide of how to use Alchemy please click here.
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