With more and more people returning to the workplace and the announcement that from July 4th the social distancing rule will change from two metres to one metre-plus; we thought this was a great time to think about how social distancing can go wrong in the workplace.
As a business do you know how you are going to tackle social distancing again once you re-open your premises?
Like many other businesses, you’ll face a number of issues and questions to ensure that you are able to social distance correctly and maintain the welfare of both your staff and the public.
Not working flexibly
Over the past few months, the way we work has been thrown upside down and all businesses have had to adjust.
Some people will be itching to get back to work, some people will be happy working remotely, and some people will be feeling apprehensive about the prospect of returning to the workplace.
Government guidelines still recommend that if you can work from home then you should work from home, but even so many of you will want to be back in a professional working environment. But as we understand the more people you have returning to work the harder it will be to achieve social distancing.
Why not consider different flexible approaches such as:
· Staggered shift patterns
· Rotas for working in the office and working from home
· Only bringing part of your team back into the office
We know that the flexible approach to working can create other conundrums such as accessing documentation. This can easily be achieved with Document Scanning and Document Storage with our Scan on demand service so that any member of your team can access files anytime from anywhere in a way that suits your business.
Not maximising your use of space?
One of the biggest issues many businesses will face is space, even with the one-metre plus rule in place, you are likely going to have to rethink the layout and furniture in your premises.
But there could be a hidden trick in many of your premises? How many of you have cabinets, boxes and cupboards full of paperwork and files taking up that much needed room?
Even being able to remove one or two filing cabinets could make a big difference in how you can rejig your office space to achieve social distancing measures.
You can consider Document Scanning and digitise all these physical files, or temporarily move them into a secure Document Storage facility.
Not making it clear the maximum number of people per space
We are creatures of habit and once we all return to the workplace it will feel like we are getting back to some version of a new ‘normal’. But, how easily can you tell just by looking at a space how much room there is and whether if you have 2, 3 or 4 etc. people in a given space whilst still achieving social distancing.
If you have small or confined spaces in your premises, make it clear the maximum number of people that are allowed in that space at any one time.
How multiple employees handle physical documentation
Whether it is patient notes, legal files, or any other customer documentation, have you carefully thought out how documents that are regularly used by different members of the team are going to be handled now?
Sanitisation and hand washing procedures will continue to be vital for workplaces long into the future, but many of us will admit that it is so easy to touch something and then touch or your face without even realising.
It could be easier to consider scanning your files so that your team can access them easily and safely online without having to worry about sharing the same documents.
Unclear or confusing posters and signage
How many of you have been to a shop or supermarket and got immediately confused by the signage and arrows pointing in multiple directions. Let’s just say not everyone has achieved the best results when it comes to signage.
And when you have confusing signage comes people ignoring the signs all together.
If you are implementing specific rules in your premises like one-way routes, specific sanitisation when entering or exiting areas, number limits per room etc. then carefully consider whether they are clear to anyone who will be entering the building.
It is always a great idea to get a third party to test out all the signage to ensure it achieve the desired results.
Contact to see how we can help you with social distancing
Our team are not COVID-19 or Health and Safety specialists, but our business has reacted and adjusted just like yours to continue working whilst still social distancing.
We understand that there will be challenges you have to overcome to be able to continue social distancing which is why we are here to help talk to you about your Document Scanning and Document Storage options.
Call us on 0800 783 7079 to talk to one of our team today and get a free, competitive quote.